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Electronic Records Projects

Post Date

November 30th 2012

Application Due Date

June 11th 2013

Funding Opportunity Number


CFDA Number(s)


Funding Instrument Type(s)


Funding Activity Categories


Number of Awards


Eligibility Categories

State Governments
County Governments
City or Township Governments
Public and State Controlled Institutions of Higher Education
Federally Recognized Native American Tribal Governments
Non-Profits With 501 (c) (3) Status With The IRS (Except Higher Education Institutions)
Private Institutions of Higher Education


  • Estimated Total Funding:


  • Award Range:

    $0 - $200000

Grant Description

The National Historical Publications and Records Commission seeks proposals that will increase the capacity of archivists and archival repositories to create electronic records archives that preserve records of enduring historical value. The NHPRC supports efforts by archivists and records managers to meet the challenges of electronic records. Projects to increase repository capacity must involve institutions that have already established archives and records management programs. We seek applications in the following categories: 1. Start-up projects: Develop the capacity of institutions to prepare to capture and preserve electronic records, through program planning; or 2. Collaborative projects: Establish and/or improve electronic records archives by engaging in effective and innovative collaborations; or 3. Electronic Records Professional Development projects: Develop and offer professional education curricula, basic and advanced institutes, or research seminars. Most electronic records archives depend upon collaboration among archivists, record managers, and information technology specialists. Only a few organizations have all the required expertise, making training, collaboration and recruitment of new personnel essential components of electronic records archives. We strongly encourage applicants in start up and collaborative projects to include professional development components necessary for the success of those projects. These may consist of basic or advanced electronic records and digital preservation training for archives staff, agency records managers, high level administrators, information technologists, and others. We also seek applications for electronic records professional development projects. Projects can be for professional education curricula, basic and advanced institutes, or research seminars. Such projects should anticipate results that will affect individuals in multiple locations. If your professional development proposal does not satisfy this requirement, the application will be ineligible. Professional development proposals that reach individuals in other states and/or are easily replicable will be more competitive. Projects in this program cannot digitize historical records. Applicants who wish to digitize records should refer to the Digitizing Historical Records announcement. In addition, projects cannot establish electronic document management systems that only manage born-digital records with limited retention periods. Applications requesting support for these activities will be considered ineligible in this program. For a comprehensive list of Commission limitations on funding, please see What we do and do not fund. A grant normally is for 1 to 3 years and up to $200,000. The Commission expects to make up to 3 grants in this category, for a total of up to $600,000. The Commission requires that grant recipients acknowledge NHPRC grant assistance in all products that result from its support. Eligible applicants: * Nonprofit organizations or institutions * Colleges, universities, and other academic institutions * State or local government agencies * Federally-acknowledged or state-recognized Native American tribes or groups Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at Please refer to the User Guides section and the Grants Registrations PDF. Ineligible applications will not be reviewed. Cost sharing is required. It is the financial contribution the applicant pledges to the cost of a project. Cost sharing can include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. The NHPRC will provide up to 50 percent of the total project costs.

Contact Information

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