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Digitizing Historical Records

Post Date

November 30th 2012

Application Due Date

June 11th 2013

Funding Opportunity Number


CFDA Number(s)


Funding Instrument Type(s)


Funding Activity Categories


Number of Awards


Eligibility Categories

State Governments
County Governments
City or Township Governments
Public and State Controlled Institutions of Higher Education
Federally Recognized Native American Tribal Governments
Non-Profits With 501 (c) (3) Status With The IRS (Except Higher Education Institutions)
Private Institutions of Higher Education


  • Estimated Total Funding:


  • Award Range:

    $0 - $150000

Grant Description

The National Historical Publications and Records Commission seeks proposals that use cost-effective methods to digitize nationally significant historical record collections and make the digital versions freely available online. Projects must make use of existing holdings of historical repositories and consist of entire collections or series. The materials should already be available to the public at the archives and described so that projects can re-use existing information to serve as metadata for the digitized collection. To make these projects as widely useful as possible for archives, historical repositories, and researchers, the applications must demonstrate: 1. The national significance of the collections or records series to be digitized; 2. An effective work flow that repurposes existing descriptive material, rather than creating new metadata about the records; 3. Reasonable costs and standards for the project as well as sustainable preservation plans for the resulting digital records; 4. Well-designed plans that evaluate the use of the digitized materials and the effectiveness of the methods employed in digitizing and displaying the materials. Projects may not use grant funds to create * descriptive metadata or * edited transcriptions of the digitized materials or * develop websites where people will have to pay a fee to view the images. For a comprehensive list of Commission limitations on funding, please see рWhat we do and do not fundс ( A grant normally is for one to three years and up to $150,000. The Commission expects to make up to 8 grants in this category, for a total of up to $700,000. The Commission requires that grant recipients acknowledge NHPRC grant assistance in all products that result from its support. Eligible applicants: * Nonprofit organizations or institutions * Colleges, universities, and other academic institutions * State or local government agencies * Federally-acknowledged or state-recognized Native American tribes or groups Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at Please refer to the User Guides section and the Grants Registrations PDF. Ineligible applications will not be considered. Cost sharing is required. It is the financial contribution the applicant pledges to the cost of a project. Cost sharing can include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. The NHPRC will provide up to 50 percent of the total project costs.

Contact Information

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