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Electronic Records Projects

Post Date

December 15th 2010

Application Due Date

June 9th 2011

Funding Opportunity Number


CFDA Number(s)


Funding Instrument Type(s)


Funding Activity Categories


Eligibility Categories

State Governments
County Governments
City or Township Governments
Public and State Controlled Institutions of Higher Education
Federally Recognized Native American Tribal Governments
Non-Profits With 501 (c) (3) Status With The IRS (Except Higher Education Institutions)
Private Institutions of Higher Education


  • Award Range:

    $0 - $300000

Grant Description

The National Historical Publications and Records Commission (NHPRC), a part of the National Archives and Records Administration (NARA), supports projects that promote the preservation and use of America's documentary heritage essential to understanding our democracy, history, and culture. The Commission seeks proposals that will increase the capacity of archival repositories to create electronic records archives that preserve records of enduring historical value. The NHPRC supports efforts by archivists and records managers to meet the challenges of electronic records. Projects must involve institutions that have already established archives and records management programs. We seek applications for start-up or collaborative projects:1. Start-up projects: Develop the capacity of institutions to prepare to capture and preserve electronic records, through program planning; OR 2. Collaborative projects: Establish and/or improve electronic records archives by engaging in effective and innovative collaborations. Most electronic records archives depend upon collaboration among archivists, record managers, and information technology specialists. Only a few organizations have all the required expertise, making training, collaboration and recruitment of new personnel essential components of electronic records archives. We strongly encourage applicants to include professional development components necessary for the success of the project. These may consist of basic or advanced electronic records and digital preservation training for archives staff, agency records managers, high level administrators, information technologists, and others. Projects cannot establish electronic document management systems that only manage born-digital records with limited retention periods. Projects in this category cannot digitize historical records. Applicants who wish to digitize records should refer to the Digitizing Historical Records announcement. Applications requesting support for these activities will be considered ineligible in this program. A grant normally is for 1 to 3 years and up to $300,000. The Commission expects to make up to 6 grants in this category, for a total of up to $600,000. Cost sharing is required. It is the financial contribution the applicant pledges to the cost of a project. Cost sharing can include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. The NHPRC will provide up to 50 percent of the total project costs.

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